linkHow do I create a todo list?
linkCreate tasks in a note
Open or create a note
Create a new task by selecting the check icon or typing
[ ]in the note area
Type a brief description of the task (e.g. "Call Blake about work")
Repeat this process to add more tasks to your list.
A group of two or more tasks is called a "Todo List".
linkUse Quick Tasks (mobile)
When using your mobile app, the Quick Task bar displays at the bottom of the screen. Screenshot
This allows you to add a task and add it to a note, without actually having to find and open the note.
Tap the field to bring up the keyboard. Type in your task description Screenshot
As you start typing, a menu appears above the field. This indicates which note the task will be added to. Screenshot
If you want to change this, tap on the note title or down arrow to open the menu. Screenshot
Select another note or click the option to create a new note. Screenshot
When you're done, tap "add". Screenshot
You will see a confirmation messaging indicating the task has been added to the note you specified. Screenshot
You can view the note using the link in the notification or navigating to it in the list of notes.
The task will be visible the top of your todo list. Screenshot
linkHow do I use Task Details?
Use the expand icon
on the right of the task bar to open the Task Details panel.
Here, you can enter details like due date, start date, priority, and duration.
If you want to include more context about a task, try adding a Rich Footnote to the description text.
linkHow do recurring due dates work?
linkRepeating Schedule Options
When creating tasks, you can set a one-time due date or create recurring tasks.
Doesn't repeat
Set a one-time due date for a task
Example: Have a kickoff call for a project on Friday, January 3.
Repeat on a fixed schedule
Set up a recurring schedule, so that task is due on specific day(s)
Example: Send a report to your boss every week on Friday
Repeat after task is complete
Set up a recurring schedule, so that a task is due a certain number of days after you last completed it
Example: Hold a checkin with your employee 30 days after the last meeting
linkSet a Due Date
To select a single due date
Select a date from the calendar
Or, type a date into the field (various formats accepted)
Note that the due date is date only – it doesn't include time of day (yet).
Reminders would be a good way to include time of day (see more on reminders below).
linkRepeat on fixed schedule
Select an option from the menu
Every day
Every week on [day]
Every month on [date]
Every year on [date]
Or, create a custom schedule. Type "every" + a number, day of the week, or time interval to see options.
Every 2 days
Every 3 days
Every 2 weeks
Every 3 weeks on Monday
Every 2 months
Every 3 months on the 1st
Every 2 years
Every 3 years on the 20th
Once you select an option, the next due date will be visible
You can use the snooze button to change the next due date
linkRepeat when task is complete
Select an option from the menu
1 day after complete
2 days after complete
3 days after complete
1 week after complete
1 month after complete
1 year after complete
Or, create a custom schedule. Type a number into the field to see options.
5 days after complete
5 weeks after complete
5 months after complete
5 years after complete
linkSnooze the Due Date
Use the snooze button to change the due date for a todo. This is useful for overdue tasks or tasks with repeating schedules.
Click the snooze icon to the right of the due date field
Select an option from the menu
Today
Tomorrow
2 days from now
3 days from now
1 week from now
For one-time due dates, you can also change the date directly in the field
linkChoose a Start Date
Pick a day and time that you want to start on the task
Click the "start" option in the right menu
Select a start date from the menu. Note that this is relative to the due date.
1 day before due
2 days before due
3 days before due
1 week before due
1 month before due
1 year before due
Or, type in a number or time interval to get more options
4 days before due
4 weeks before due
4 months before due
4 years before due
Select a time of day to start showing in the list (optional)
Hint: enter number(s) to narrow the menu options down
The task will be minimized until that date to keep your list clean and focused.
You can view any tasks with a future start date by clicking "Pending Tasks" link at the bottom of the list (note)
linkSet a Reminder
(Coming in Q1 2019)
Pick a day and time that you want to be reminded about a task
This will send a notification on the day and time you specify
Notification options can be managed in Settings > Notifications
Select any:
Push notifications
Browser notifications
Email
linkSet the Priority
If you're a fan of the world-famous Eisenhower Method, you understand prioritizing your todos by urgency and importance. Amplenote can help you accomplish that by assigning a priority to each task.
Determine whether a task is important, urgent, or both
This has the biggest impact on the Task Score, especially if a task is urgent
Urgent tasks add 5 points*
Task immediately turns yellow (med-high priority)
*More about this in the task score section below
linkSet the Duration
Duration allows you to specify how long you think a task will take.
Choose from four options:
15 minutes
30 minutes
60 minutes
90+ minutes
Tip: if you have tasks that are 90+ minutes, it might help to break them down into a few smaller tasks
We find that tasks in the 15- and 30- minute range are often easier to take action on
Task Score is designed to prioritize shorter task
linkHow do Task Points work?
Task Points are designed to help you organize your list and determine which tasks to focus on. Each task you create earns points based on the Task Details you assign and the amount of time it's been in your list. Task Points thresholds are color-coded to help you see which have the highest value or are most urgent.
linkHow is Task Score determined?
linkInitial Values
When you create a task and Task Details, the task receives Task Points:
Create a task: 1 point
Due Today: 10 points
Due Tomorrow: 3 points
Due any other day: 0.1 points
Due 1 day after complete: 3 points
Priority is urgent: 4 points
Priority is important: 1 point
Duration is 15 minutes: 3.3 points
Duration is 30 minutes: 1.2 points
Duration is 60 minutes: 0.5 points
Duration is 90+ minutes: 0.5 points
Note that if you remove any of the Task Details, the Task Points are automatically deducted.
linkIncremental Values
Each task earns points based on the number of days it's active in your list:
Task is still open: +0.1 points/day
Task becomes Due Today: +10 points
Task becomes Due Tomorrow: +2 points
Priority is urgent: +1 point/day
Priority is urgent: +0.3 points/day
Any Duration selected: +0.1 points/day AND
Duration is 15 minutes: +0.2 points/day
Duration is 30 minutes: +0.1 points/day
linkColor Coding + Priority
As your Task Points hit certain thresholds, the color associated with the task changes. This helps draw attention to tasks that are urgent and important, or have been on your list for a while.
Red - 10 or more Task Points
Gold - 5 or more Task Points
Blue - 2 or more Task Points
Gray - 1 or more Task Points
Read more about how to use Task Points to manage your todo list:
linkHow can I measure my productivity?
Amplenote displays graphs for recently completed todos, and todos completed over the longer-term. The graph shows how many tasks have been completed per day as well as the total Task Points from all completed todos. This helps answer questions like:
What's my most productive day of the week?
Am I growing more productive over time?
What habits correlate to my highest impact days?
The graph is based on total task points, not the number of tasks completed.
Looking for more robust data? Consider upgrading to the Pro or Founder plan.
linkHow can I organize my todo list?
linkSorting lists based on task score
Use the sort icon in the formatting bar or the associated keyboard command to automatically sort your task list by priority based on the task points assigned to each task when submitting the task details.
linkMoving items up and down
You can manually sort tasks by clicking the drag icon to the left of the checkbox and moving the task to your desired position.
linkSubtasks
Tasks can have sub-tasks that are associated with the main todo. Hit the Enter or Return ket to create a new task below the main todo, then use the Tab key to create sub-tasks (similar to creating sub-bullets).
linkDeleting Todos
Once you complete a todo, simply click into the checkbox to check it off your list. It will be moved to the bottom of your note, where you will see the todo graph displaying your productivity score.
If you need to remove an item from your todo list altogether, click into the line and use the Delete or Backspace key on your keyboard to remove the task.
Alternatively, you can expand the task details and use the "Delete" option in the menu.
linkHow can I add images, text, and other details to a task?
Often, there are details about a task that go beyond words. For example, if you're keeping a list of glitches to fix, it's handy to be able to include an image of the problem with each task. The way to do this in Amplenote is through Rich Footnotes.
As of September 2020, Rich Footnotes can be used to store any combination of
Check it out:
This task references an image, video, text , a link plus a combination thereof 😅
Adding a Rich Footnote is as simple as highlighting text, and pressing CMD-k (macOS) or Ctrl-K (PC), then jotting down text, pasting a link, uploading your extra detail.
Since Rich Footnotes add detail to a string of text, you can add as many of them as you want within a single task. This contrasts with most other to-do list apps that allow only a single field for "Details" per task.