Mail-to-note usage and options

Mail-to-note is a powerful feature that enables a user to send images or content to a note of their choosing from any platform on which they can send an email.

linkEnabling mail-to-note (necessary Sep/20, soon to automatically enabled)

Until we automatically enable mail-to-note in the next couple months, the first step is to enable the feature. This can be accomplished by viewing "Account settings" => "Personal Settings" => Enable mail-to-note

linkGetting a link to a note

You can get an email address for any note by clicking the triple-dot icon in the upper right corner of any note on web, then clicking "More options" and finally "Copy mail-to-note address":

linkMail-to-note options

You can customize which note receives your emailed content, and how it is presented in the note, using the following available mail-to-note options:

  • [email token]~[note_uuid] (default). Add the emailed content to note as a list item, matching whatever type of list item the first list item in the note is (either task or bullet point).

  • [email token] Create a new note named with subject (sans any possible "Re:" or "Fw:" in subject), with content of mail as body of note (not just a list item)

  • [email token] Add the emailed content a note named after today (e.g., "September 4, 2020"), with #daily-jots tag applied

  • [email token] Add the emailed content a note named after tomorrow (e.g., "September 5, 2020"), with #daily-jots tag applied

The [email token] that precedes each address is a per-account token that is generated when your account is created.

linkCreating a Contact (Gmail)

A common use case for mail-to-note is to get emails out of your inbox and into your task list. If you expect to regularly send tasks to a note, it's smart to create a contact for that note so that you don't have to go copy the note address every damn time.

To create a new contact in Gmail, first click on their 9-dot button that should be located near the top of your page. Then, scroll down the options available to "Contacts." As of 2020, this is the very last option shown in Google's list of services:

From there, you can tell Gmail the name of the note that you want to email, so you can just type that note name when you want to send tasks to it henceforth: